VAT, invoicing and document management on Soliden

1. Automatic VAT per country

For each product, the system can calculate the applicable VAT based on:

• • Seller’s country
• • Buyer’s country
• • Product category (fresh fruit, vegetables, processed agri-food, etc.)

VAT rates are managed through an internal table or an external VAT API. In cross-border EU trade, intra-community VAT rules can be applied (for example, 0% when a valid VAT number is provided). Prices including and excluding VAT are displayed on product pages and on generated PDF invoices.

2. Sorting by country and category

Each product is linked to a country of origin. Buyers can filter and sort products by:

• • Producing country (Morocco, Ivory Coast, Spain, etc.)
• • Product category (fruits, vegetables, processed agri-food, ...)
• • Availability or harvest period

The catalog can offer advanced search with auto-suggest for countries and products, and dynamic filters on category pages, making it easier to find the right origin and season.

3. Email notifications for new products

When a new product is approved and published, Soliden can send targeted notifications to users whose preferences match that product.

Users can subscribe by country of origin, product category, harvest period and, if needed, by specific supplier. Notification emails include the product name, a photo, available quantity, price and a direct link to the product page. A history of notifications can be viewed in the dashboard.

4. Automatically generated invoices

For each confirmed order, the system can generate a standard PDF invoice that includes:

• • Sequential invoice number and billing date
• • Seller details: company name, address, VAT / EORI if applicable
• • Buyer details: company name, address, VAT / EORI if applicable
• • List of products: name, variety, quantity, unit, unit price, line total
• • Currency and applicable VAT, with totals
• • Incoterms used (FOB, CIF, EXW, DDP…)
• • Soliden order reference

The invoice is available immediately in the dashboards of both buyer and seller and can be downloaded at any time for accounting or customs checks.

5. Uploading seller-issued invoices (optional)

In addition to the standard invoice, sellers may upload their own PDF invoice if required by their internal process or their client. The system links this document to the order and can check that basic fields (buyer/seller names, price, VAT) match the order details.

6. Document management & tracking

All documents related to an order are grouped in the back-office and surfaced in the buyer and seller dashboards: generated invoices, uploaded invoices, phytosanitary certificates, certificates of origin and CMR/Bill of Lading.

Email and in-app notifications can be sent when:

• • An invoice is generated and sent.
• • A required document is missing or has expired.
• • Products are shipped or delivered.
• • Customs documents become available.

Best practices include sequential invoice numbering, multi-currency and multi-VAT support, and ensuring that all mandatory customs fields are always completed.